Europass Mobility

The Europass Mobility Document is a standard document in use throughout Europe that records an individual's participation in an organized mobility experience in another European country (European Union/EFTA/EEA and candidate countries).

Europass Mobility Document formally records details of the skills and competences acquired by an individual during a period of mobility. It aims to:

• boost transparency and visibility of European mobility experiences helping holders to show better what they have gained through this experience, particularly in knowledge, skills and competences
• encourage recognition of experiences gained abroad
• promote European mobility for learning purposes, by making its results more visible

In order to obtain this document, it is necessary for the Mobility Experience to meet certain quality criteria that have been set at European level and, above all, to include learning in an educational or professional environment (so that it is a learning experience). This learning experience could be:

• a period of education and/or training as part of a European exchange programme
• a work placement in a company
• a voluntary placement in a NGO
• other cases

The mobility experience (e.g. through programmes such as Erasmus, Erasmus+ etc.) is monitored by two partner organisations, the first in the country of origin and the second in the host country. Both partners agree on the purposes or contents, objectives, duration, methods and monitoring of the Europass Mobility experience. A mentor is identified in the host country. The partners may be universities, schools, training centres, companies, VET providers, NGOs etc. Europass Mobility is intended for any person undergoing a mobility experience in a European country, of whatever age, educational level and occupational status.

If you participate in a mobility programme, you profit because you:

• enrich your knowledge
• work or study in an environment with different technologies and know-how
• broaden your professional and personal perspectives
• practice a foreign language, become familiar with a different culture
• enhance your autonomy, acquire new skills and competences
• make new friends or even future partners
• increase your chances of employability in your country or abroad

How you can obtain Europass Mobility Document?

For Greece, organisations that participate in mobility experiences and act as Sending partners can apply in the National Europass Centre –EOPPEP for Europass Mobility on behalf of individuals that study or work in them. There is a specific procedure that they should follow through a web-based application.

What is the procedure to issue a Europass Mobility document?

First, the sending organisation (university, school, training centre, company, VET provider, NGO etc.) has to submit an application to the National Europass Centre (NEC) that is responsible for issuing Europass Mobility documents (for Greece the National Europass Centre is EOPPEP - National Organization for the Certification of Qualifications and Career Guidance). Afterwards both the sending and the host partners have to co-operate with the NEC of the sending partner’s country in order to complete the necessary information in the Europass Mobility document. Processing is made electronically through a web-based application.

The document is bilingual and is issued in Greek and in English. It is signed and stamped both by the sending and host organisations.

For a Europass Mobility document to be issued, the application must be submitted by the Sending Partner that organized the mobility programme abroad and not by individual participants (students, employees etc.).

Procedure in steps

STEP 1: Sending partner should make an electronic registration in the Europass mobility application

When their account is activated by Greek NEC (EOPPEP), then they can fill in a separate Europass Mobility document for every person that participated in the mobility program abroad (tables 1,3,4).

Important note: Registrations can be made only by Sending partners that send their participants from Greece to another country. No registration is needed from Host partners. Registration should be made only by the actual sending educational institution or company.

STEP 2: Host partner fills in Tables 5A or 5B (only for Higher Educational Institutions) electronically.

Sending partners send an email with the link that gives access to the document to be filled in by host partner.

Host partner can use the link sent via email to complete section 5A (and 5B, for universities only) of the Europass Mobility document

The sections that need to be filled in are: "Skills acquired during the Mobility experience" (table 5a) and/or "Record of courses completed and individual grades / marks / credits obtained" (table 5b). Section 5b is filled only for students who participate in Erasmus program during their studies (students at short cycle Bachelor, Master, or Doctoral levels)

As host partner you can also modify your organization's details on the Europass Mobility document on section 3.

Once the document is completed by host partner it can be submitted to Sending partner.

Note: To help – and in agreement with - the host partner, the sending partner can also prefill in the above-mentioned sections following a procedure (please see the Greek version of the site).

STEP 3: Sending partner translates the documents.

When step 2 is completed, the Sending partner can translate 5A (or 5B content -only for Higher Education Institutions) into Greek. When the translation is finished, the document can be submitted.

STEP 4: Greek National Europass Centre (NEC) - EOPPEP

When the above procedure is fully completed, the documents automatically receive a specific Document Number i.e EL-NEC-201901015989.

STEP 5: Print and award the Europass Mobility to holders

The Europass Mobility document can be printed, signed and/or stamped by both Sender and Host partners. The sending partner awards the document to holders in hard copy or electronic form.